There are some moments in life, where you just look at someone else, and you can’t for the love of you, figure out WHY they would do what they are doing. I look down the street, to see one of my friends using a green-screen phone and I think to myself “Why are you STILL using a green screen phone when you can get a smartphone for almost no money these days?” It just doesn’t make sense. Then I spend hours personally being frazzled up over the issue. Sometimes, I would spend hours trying to convince them that it is the dumbest idea. True Story.
In a similar situation, I couldn’t for the love of me, understand why people still use paper to do safety inspections. It boggled my mind, until I finally discovered the most common and ultimate reason for why people refuse to switch to a paperless solution for safety inspections: “What we use right now, works for us.”
Now we’re not here to say that paper doesn’t work. The green screen phone maybe missing some key functionalities but of course it still functions as a phone. It still dials in and out, it can show you who’s calling, and you can probably receive text messages too. But what are you missing out on? Maybe you’re missing out on wireless headsets, and with the new driving laws, you can’t phone anyone when you’re driving. Maybe you’re missing out on a QWERTY keyboard for text messaging that could save you time. Maybe its as simple as you’re missing out on a phone that could also function as a camera or a multimedia player. You never cared that you carried an MP3 player, a camera, and a phone all separately, but maybe it’s because you don’t realize that one smartphone can be all three devices.
Paper works, of course. I mean, safety compliance was still an issue 30 years ago, and they used paper. So it should function just fine. Paper (like a green screen phone) can also provide the basic functionalities: It can record the inspection and be filed in big filing cabinets for traceability. If you need to find a report, you would be able to, but it would take time. But also like a green screen phone, you have to ask: what are you missing out on?
Where a smart phone can save you time in providing you a QWERTY keyboard, safety inspection software can save you time by providing you with instant traceability. Any records can be instantly accessible through software, rather than spending hours in filing cabinets. Maybe you’re missing out on the mobility of safety inspection software and rugged devices; You can’t guarantee the safe return of a paper-based inspection checklist in a harsh environment. But you can have such a guarantee using a rugged device to perform inspections.
And finally, maybe it’s just as simple as missing out on some extra features of an inspection software that paper reports just don’t provide as an option. What if you actually needed to take a picture of a deficiency? You don’t want to have to carry a camera, take a picture, develop the film, then attach it to your paper-based report. Since the process is so long and difficult, maybe you don’t take any pictures. But since safety inspection mobile software can allow you to take pictures with your inspections, now pictures are a perfect new feature to add to your records.
So yes, paper may work for you. Maybe you don’t want to disrupt your current workflow. But have you ever wondered what the advantages of safety inspection software could provide? What exactly are you missing out on?